Senior Administrator, IPCC WG-III Technical Support Unit

The role of Senior Administrator within the Intergovernmental Panel on Climate Change (IPCC) Technical Support Unit (TSU) is key in enabling the day-to-day operational running of the TSU, providing support to all members of the TSU, including those based overseas. The Senior Administrator is the main external facing communicator for the WG-III TSU, providing support to IPCC authors and acting as the key contact point between the WG-III TSU and authors. The Senior Administrator also supports the supervision and training of the IPCC WG-III TSU Personal Assistant and leads in the organisation and running of offsite IPCC meetings.

The IPCC Working Group III is one of the three IPCC Working Groups looking at different aspects of climate change. Working Group III assesses options for reducing the rate at which climate change is taking place: what is called climate mitigation. The IPCC Working Group III TSU is hosted by the Centre for Environmental Policy (CEP) at Imperial College.

Location: South Kensington Campus

Duties and responsibilities

  • Communication: be the main external facing communicator with the IPCC on behalf of the Technical Support Unit. Responsible for liaising with governments in the organisation of offsite meetings and being the main point of contact for the Technical Support Units of other Working Groups, the IPCC Secretariat located in Geneva and all authors.
  • Meetings: lead in the organisation of offsite IPCC workshops and meetings, and participating in such meetings, including those taking place overseas for periods of up to seven days.
  • Administration: overall responsibility for the look and coherence of formal materials produced by the Technical Support Unit, including final proofreading and formatting of documents.

Essential requirements

Candidates/post holders will be expected to demonstrate the following:

  • Degree or equivalent qualification/experience in a relevant administrative/business-related discipline
  • Experience of assisting with the planning of meetings and events
  • Verbal and written communication skills to enable drafting of correspondence and documentation, proof reading and minute taking
  • The ability to communicate effectively with individuals at all levels of seniority, including external stakeholders and government focal points.
  • Good interpersonal skills, a high level of professionalism and a proactive approach to work
  • Ability to manage own workload, prioritise and work under pressure from time to time in order to meet deadlines
  • Excellent time management and organisational skills
  • Accuracy/attention to detail
  • Ability to work independently and to resolve complex problems independently
  • An ability to deal with sensitive and confidential information
  • Computer literacy and the ability to use or acquire skills in relevant ICT
  • Willingness to travel occasionally, usually overseas, for periods of up to seven days as a member of the TSU team

For more information see the full job description here.

Further Information

This is a fixed-term, full-time maternity cover and the position is available until 31 January 2021

Should you require any further details on the role please contact: Katie Kissick – k.kissick@imperial.ac.uk

For technical issues when applying online please email recruitment@imperial.ac.uk   

Closing date 26 February 2020

To apply, visit www.imperial.ac.uk/jobs and search by the job reference NAT00647